{"_id":"569622eafe18811700c9c19b","parentDoc":null,"version":{"_id":"55d535cb988e130d000b3f5f","__v":12,"project":"55d535ca988e130d000b3f5c","hasDoc":true,"hasReference":false,"createdAt":"2015-08-20T02:04:59.052Z","releaseDate":"2015-08-20T02:04:59.052Z","categories":["55d535cc988e130d000b3f60","55d6b238d2a8eb1900109eef","55d6b4f3250d7d0d004274cd","55d7967960fc730d00fc2852","55da9804e835f20d009fc5d0","55e75b1de06f4b190080dbfd","55e75b39e06f4b190080dbfe","55e75b7ae06f4b190080dbff","564f5a4e33082f0d001bb709","570fb64aa38d470e0060cbff","586d0dd89a854123001acd65","586d0e3b9a854123001acd66"],"is_deprecated":false,"is_hidden":false,"is_beta":false,"is_stable":true,"codename":"","version_clean":"1.0.0","version":"1.0"},"category":{"_id":"55e75b39e06f4b190080dbfe","project":"55d535ca988e130d000b3f5c","__v":10,"pages":["56959043fe18811700c9c09e","569590bfcb14e11700f8a877","569590f7fcb1032d0089e033","5695917dfcb1032d0089e035","5695964a77ba0d2300cf3912","5695967edcaf0d1700cb8752","569618eccb14e11700f8a910","56961d937596a90d0014e571","5696ba13480534370022a37a","56dd002ee5c8570e00a79865"],"version":"55d535cb988e130d000b3f5f","sync":{"url":"","isSync":false},"reference":false,"createdAt":"2015-09-02T20:25:29.622Z","from_sync":false,"order":3,"slug":"frame-for-business","title":"Frame for Business"},"user":"55d535835082980d0009c965","__v":3,"project":"55d535ca988e130d000b3f5c","updates":[],"next":{"pages":[],"description":""},"createdAt":"2016-01-13T10:11:54.945Z","link_external":false,"link_url":"","githubsync":"","sync_unique":"","hidden":false,"api":{"results":{"codes":[]},"settings":"","auth":"required","params":[],"url":""},"isReference":false,"order":14,"body":"## Using cloud storage as a shared drive\nHere, we discuss how you can quickly and easily use cloud storage accounts as shared drives that will be accessible from anywhere. This example is for Education, but the use case spans both Education and Business.\n\n**Example:** Mrs. Smith, a teacher of a 9th grade design course, would like to share a file with her students for use on Frame. She would then like those students to submit their unique edits to the file, so that she can grade them on the project.\n\n1) Mrs. Smith creates a folder called '9th Grade Design Course -- Mrs. Smith' on her Google Drive account.  \n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/y4F3tGwtRC2YfxroAW6q_Screenshot%202015-09-01%2012.02.45.png\",\n        \"Screenshot 2015-09-01 12.02.45.png\",\n        \"1291\",\n        \"368\",\n        \"#4e67d5\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n2) Mrs. Smith uploads the file she would like her students to work with into '9th Grade Design Course -- Mrs. Smith'\n\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/eUjX8t1vQbSlk3iS0Upr_Screenshot%202015-09-01%2012.30.46.png\",\n        \"Screenshot 2015-09-01 12.30.46.png\",\n        \"610\",\n        \"325\",\n        \"#e43320\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n3) Mrs. Smith invites students to her Google Drive folder '9th Grade Design Course -- Mrs. Smith' as 'Can view,' so that they can download, but not edit, that version of the document or upload to that folder. Students will receive an email notification with an 'Open' button that will enable them to view the files in the '9th Grade Design Course -- Mrs. Smith' folder.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/YrOehRkgTFeSSP8bFpMg_Screenshot%202015-09-01%2013.41.29.png\",\n        \"Screenshot 2015-09-01 13.41.29.png\",\n        \"985\",\n        \"478\",\n        \"#9e4146\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n\n[block:callout]\n{\n  \"type\": \"warning\",\n  \"title\": \"IMPORTANT\",\n  \"body\": \"This approach assumes that the teacher and each student have their own unique Google IDs and thus their own Google Drives. They SHOULD NOT all share a single Google account for sharing access to files as this can cause problems when many people are logged in as the same user.\"\n}\n[/block]\n4) Students will then need to move the file from their 'Shared with me' folder to their 'My drive' area in order to be able to view the folder and its files in the GoogleDrive (F:) folder on Frame.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/oHvqdJW0TrqKMUwavDbc_Screenshot%202015-09-01%2013.52.48.png\",\n        \"Screenshot 2015-09-01 13.52.48.png\",\n        \"990\",\n        \"563\",\n        \"#4d607f\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n5)  Students will then be able to open the file and edit as needed. Once the assignment is complete, they will need to save the file to a separate Google Drive folder that they have created for sharing with Mrs. Smith. In this example, the student created a folder titled '9th Grade Design -- Alexandra Connell'.  This folder is then shared with Mrs. Smith as 'Can edit'.\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/D9s7T1iUQNmZMRbLM1Kg_Screenshot%202015-09-01%2013.57.58.png\",\n        \"Screenshot 2015-09-01 13.57.58.png\",\n        \"464\",\n        \"311\",\n        \"#7b3b42\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\n6)  The student will then save the file to their submission folder via GoogleDrive (:F) on Frame.    \n\n[block:image]\n{\n  \"images\": [\n    {\n      \"image\": [\n        \"https://files.readme.io/HBZJUztAS5OHo8U8Qkn0_Screenshot%202015-09-01%2014.00.32.png\",\n        \"Screenshot 2015-09-01 14.00.32.png\",\n        \"754\",\n        \"175\",\n        \"#cf303f\",\n        \"\"\n      ]\n    }\n  ]\n}\n[/block]\nThese folders will now be usable throughout the course, creating a shared, cloud-based location where students and teachers can upload and download files from anywhere for use on Frame.\n[block:callout]\n{\n  \"type\": \"info\",\n  \"body\": \"We've recommended this approach in order to prevent students from having access to other students' work and files. If preferable, a simpler approach, which gives full student access to each other's files would be for Mrs. Smith to invite students to her folder as 'Can edit.' Then students could download *and* upload to the folder and would not need to connect their own cloud storage in the process. However, this means all work is viewable and editable by everyone invited to Mrs. Smith's folder.\",\n  \"title\": \"Alternative Approach\"\n}\n[/block]","excerpt":"Example: using Google Drive","slug":"example-using-google-drive","type":"basic","title":"Using cloud storage as a shared drive"}

Using cloud storage as a shared drive

Example: using Google Drive

## Using cloud storage as a shared drive Here, we discuss how you can quickly and easily use cloud storage accounts as shared drives that will be accessible from anywhere. This example is for Education, but the use case spans both Education and Business. **Example:** Mrs. Smith, a teacher of a 9th grade design course, would like to share a file with her students for use on Frame. She would then like those students to submit their unique edits to the file, so that she can grade them on the project. 1) Mrs. Smith creates a folder called '9th Grade Design Course -- Mrs. Smith' on her Google Drive account. [block:image] { "images": [ { "image": [ "https://files.readme.io/y4F3tGwtRC2YfxroAW6q_Screenshot%202015-09-01%2012.02.45.png", "Screenshot 2015-09-01 12.02.45.png", "1291", "368", "#4e67d5", "" ] } ] } [/block] 2) Mrs. Smith uploads the file she would like her students to work with into '9th Grade Design Course -- Mrs. Smith' [block:image] { "images": [ { "image": [ "https://files.readme.io/eUjX8t1vQbSlk3iS0Upr_Screenshot%202015-09-01%2012.30.46.png", "Screenshot 2015-09-01 12.30.46.png", "610", "325", "#e43320", "" ] } ] } [/block] 3) Mrs. Smith invites students to her Google Drive folder '9th Grade Design Course -- Mrs. Smith' as 'Can view,' so that they can download, but not edit, that version of the document or upload to that folder. Students will receive an email notification with an 'Open' button that will enable them to view the files in the '9th Grade Design Course -- Mrs. Smith' folder. [block:image] { "images": [ { "image": [ "https://files.readme.io/YrOehRkgTFeSSP8bFpMg_Screenshot%202015-09-01%2013.41.29.png", "Screenshot 2015-09-01 13.41.29.png", "985", "478", "#9e4146", "" ] } ] } [/block] [block:callout] { "type": "warning", "title": "IMPORTANT", "body": "This approach assumes that the teacher and each student have their own unique Google IDs and thus their own Google Drives. They SHOULD NOT all share a single Google account for sharing access to files as this can cause problems when many people are logged in as the same user." } [/block] 4) Students will then need to move the file from their 'Shared with me' folder to their 'My drive' area in order to be able to view the folder and its files in the GoogleDrive (F:) folder on Frame. [block:image] { "images": [ { "image": [ "https://files.readme.io/oHvqdJW0TrqKMUwavDbc_Screenshot%202015-09-01%2013.52.48.png", "Screenshot 2015-09-01 13.52.48.png", "990", "563", "#4d607f", "" ] } ] } [/block] 5) Students will then be able to open the file and edit as needed. Once the assignment is complete, they will need to save the file to a separate Google Drive folder that they have created for sharing with Mrs. Smith. In this example, the student created a folder titled '9th Grade Design -- Alexandra Connell'. This folder is then shared with Mrs. Smith as 'Can edit'. [block:image] { "images": [ { "image": [ "https://files.readme.io/D9s7T1iUQNmZMRbLM1Kg_Screenshot%202015-09-01%2013.57.58.png", "Screenshot 2015-09-01 13.57.58.png", "464", "311", "#7b3b42", "" ] } ] } [/block] 6) The student will then save the file to their submission folder via GoogleDrive (:F) on Frame. [block:image] { "images": [ { "image": [ "https://files.readme.io/HBZJUztAS5OHo8U8Qkn0_Screenshot%202015-09-01%2014.00.32.png", "Screenshot 2015-09-01 14.00.32.png", "754", "175", "#cf303f", "" ] } ] } [/block] These folders will now be usable throughout the course, creating a shared, cloud-based location where students and teachers can upload and download files from anywhere for use on Frame. [block:callout] { "type": "info", "body": "We've recommended this approach in order to prevent students from having access to other students' work and files. If preferable, a simpler approach, which gives full student access to each other's files would be for Mrs. Smith to invite students to her folder as 'Can edit.' Then students could download *and* upload to the folder and would not need to connect their own cloud storage in the process. However, this means all work is viewable and editable by everyone invited to Mrs. Smith's folder.", "title": "Alternative Approach" } [/block]